Project Planning

2. Project Planning Committee Policy:

a) the purpose of the project planning committee is to research and review potential projects for presentation to the SPTG membership. Projects should be of a nature that will provide enhancement to Shrewsbury Borough School, such as a physical improvement or a school program, or to benefit the students, faculty, staff and school community. Accepted projects must be assigned a chairperson or will become the responsibility of the Project Planning Committee chair.

b) project ideas are to be submitted to the Project Planning Committee by SPTG members, SBS faculty or SBS administration on an on-going basis. SBS faculty members are required to use "teacher grant request" forms. A minimum of three bids should be obtained for each request.

c) projects selected by the Project Planning Committee will be recommended and presented to the membership for an acceptance vote. All supporting information and documentation should be available at the time of presentation to the SPTG membership by the Project Planning chairperson or a designated committee member. A minimum of three bids should be obtained for each proposed project.

d) generally, project costs should not exceed the annual anticipated income of the SPTG, based on projected fundraising. If the scope of the project should exceed the projected annual income, then monies will be allocated in phases and may bridge over to the next school year (i.e. 1998 playground improvement project). In the event that project costs exceed the original proposed cost that has been voted upon and accepted by the SPTG membership, then an additional vote must be requested by the Project Planning Committee to support the additional monies. Project costs are in addition to the regular expenses incurred by the SPTG which are outlined in their accepted annual budget.